Operation Assistant
At Sinacola, we are not just another company. We are a 100% employee-owned organization, fostering a strong team atmosphere where everyone shares in the success through our Employee Stock Ownership Plan. If you are seeking a career that combines personal growth, a supportive environment, and the opportunity to make a meaningful impact, we invite you to join our dynamic team.
Job Title: Operations Assistant
Job Summary:
The Operations Assistant will provide administrative support to the Executive.
Duties and Responsibilities:
- Provides high-level administrative support and assistance to the executive.
- Communicates with division managers on behalf of the executive.
- Participates in strategic planning meetings as needed.
- Maintains files and records as requested. Recordkeeping responsibilities may include overseeing and maintaining files of applications, interviews, offer letters and rejections, employee files, and evaluation dates.
- Arranges travel and accommodation for the executive.
- Creates and manages the annual calendar of activities such as special events, initiatives, and similar projects.
- Organizes committee meetings including determining the time and place and drafting and delivering correspondence such as agendas, minutes, and transcripts.
- Schedules and attends meetings on behalf of executive, taking notes.
- Receives incoming communication, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs other duties as assigned.
Qualifications and Skills:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Excellent speaking and presentation skills.
- Ability to maintain confidential records.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Benefits:
- Comprehensive Insurance Coverage: We provide medical, dental, vision, disability, and life insurance plans to ensure your well-being.
- Employee Stock Ownership Plan (ESOP): As an employee-owned company, you can directly benefit from the company's success.
- Competitive Pay: We offer a competitive compensation package based on experience and qualifications.
- Generous Paid Time Off & Paid Holidays.
Join our team at Sinacola and become part of a company that is leaving its mark on the world. If you are ready to bring your best self, grow your skills, and make a meaningful contribution, we would love to hear from you.
Join us in “Leaving our mark on the world.”
We are an Equal Opportunity Employer. We are a Drug-Free Workplace. We participate in E-Verify. Applicants must be authorized to work for any employer in the U.S.